LEADENHAM HOCKEY CLUB CONSTITUTION

1. Name

The club will be called Leadenham Hockey Club and will be affiliated to England Hockey and Lincolnshire Hockey Association.

2. Aims and objectives

The aims and objectives of the club will be:

• To offer coaching and competitive opportunities in hockey.
• To promote the club within the local community and hockey.
• To ensure a duty of care to all members of the club
• To provide all its services in a way that is fair to everyone.
• To ensure that all present and future members receive fair and equal treatment.

3. Membership

Membership should consist of officers and members of the club. All members will be subject to the regulations of the constitution and by joining the club will be deemed to accept these regulations and codes of conduct that the club has adopted. Members of the club shall be those that apply for membership, who are accepted and maintained as members and who have paid the required annual membership fee. Membership shall commence on completion of the payment of the relevant fee. Members are entitled to appropriate insurance to ensure their own safety whilst playing at the club.

Honorary Life Membership can be awarded by the officers of the club to individuals who have provided a significant and long standing contribution to the club. Honorary Life Members are exempt from needing to pay annual membership fees.

Members will be enrolled in one of the following categories:

• Full member
• Honorary Life Member

4. Membership fees

Membership fees will be set annually and agreed by the Executive/Management Committee at the Annual General Meeting.

5. Officers of the club

The officers of the club will be:

• President
• Chair
• Vice Chair
• Honorary Secretary
• Treasurer
• Any other relevant position.

 

Officers will be elected annually at the Annual General Meeting. All officers will retire each year but will be eligible for re-appointment.

6. Committee

The club will be managed through the Executive/Management committee consisting of a minimum of five officers.

The Committee will be convened by the Secretary of the club and hold no less than two meetings per year.

The quorum required for business to be agreed at Committee meetings will be four.

The Committee will be responsible for adopting new policy, codes of conduct and rules that affect the organisation of the club.

The Committee will have powers to appoint sub-committees as necessary and appoint advisers to the Committee as necessary to fulfil its business.

The Committee will be responsible for disciplinary hearings of members who infringe the club rules/regulations/constitution. The Committee will be responsible for taking any action of suspension or discipline following such hearings.

7. Finance

All club monies will be banked in an account held in the name of the club. The club Treasurer will be responsible for the finances of the club. The financial year of the club will end on: 31st March. An audited statement of annual accounts will be presented by the treasurer at the Annual General Meeting.

Any funds drawn from the account must be authorised by the club Treasurer. Any funds drawn over £500 must be authorised by the club Treasurer as well as by any of the other four officers. If the club Treasurer wishes to draw funds from the account into their own personal account or that of a family member, in the case of reimbursement, then the transaction should be authorised by any two of the other four officers.

8. Annual General Meetings

Notice of the Annual General Meeting (AGM) will be given by the club Secretary. Not less than 14 clear days’ notice to be given to all members.

The AGM will receive a report from officers of the Committee and a statement of the audited accounts.

Elections of officers are to take place at the AGM.

All members have the right to vote at the AGM.

The Committee has the right to call Extraordinary General Meetings (EGMs) outside of the AGM. Procedures for EGMs will be the same as for the AGM.

9. Discipline and appeals

All complaints regarding the behaviour of members should be submitted in writing to the secretary.

The Committee will meet to hear complaints within 28 days of a complaint being lodged. The Committee has the power to take appropriate disciplinary action including termination of membership.

The outcome of a disciplinary hearing should be notified in writing to the person who lodged the complaint and the member against whom the complaint was made within 7 days of the hearing.

There will be the right to appeal to the Committee following disciplinary action being announced. The Committee should consider the appeal within 14 days of the Secretary receiving the appeal.

10. Dissolution

A resolution to dissolve the club can only be passed at an AGM or EGM through a majority vote of the membership.

In the event of dissolution, any assets of the club that remain will become the property of the junior hockey club/organisation closest to Leadenham which has similar objectives to Leadenham Hockey Club.

11. Amendments to the constitution

The constitution will only be changed through agreement of majority vote at an AGM or EGM.

12. Declaration

Leadenham Hockey Club hereby adopts and accepts this constitution as a current operating guide regulating the actions of members.